This organization shall be called the INTERNATIONAL PAPILLOMAVIRUS SOCIETY (abbreviated as the "IPV Society", or "IPVS").
 

The purpose of the IPVS is to promote and stimulate the exchange of ideas, knowledge and research materials among basic scientific and clinical research workers throughout the world who are concerned with human and animal papillomaviruses, their infections and associated diseases. To this end, the Society will develop educational materials, establish professional and public forums for communication, and host International Conferences as well as satellite meetings and other periodic gatherings focused on specialty sub-topics within the broad scope of papillomavirus research in such areas as basic microbial, biochemical and cell biological sciences, molecular genetics, cell transformation and oncogenesis, molecular and clinical pathogenesis, veterinary diseases and animal models for human diseases, clinical diagnosis, pharmacological and surgical therapies, immunology and vaccines, epidemiology, public health and policy, and patient advocacy:
 

a. by organizing and conducting an International Papillomavirus Conference approximately every year, or whenever necessary, to rotate among the continents and countries represented by its international membership; and
 

b. by disseminating scientific and medical information about papillomaviruses, to serve the professional community with information about Society membership, sponsored events, International Conferences and other regional workshops on scientific, clinical and public health issues, and to facilitate access to research resources; and
 

c. by encouraging cooperative activities among institutions, organizations, and societies which have common interests relating to basic, clinical and applied research on papillomaviruses and their associated diseases.
 

provided that the IPVS shall at all times be organized and operated exclusively for charitable, scientific, literary, or educational purposes as a qualified exempt organization described under Section 501(c)(3) of the Internal Revenue Code of 1986 and the regulations promulgated hereunder as they now may exist or as they may hereafter be amended. The IPVS shall have any and all lawful powers that are not in conflict with these articles.
 

Section 1. Regular Member. The term “Regular Member” shall mean any research worker, health care provider, scientific administrator or educator, patient advocate or other interested person who (a) expresses in writing a desire to become a member of the IPVS, and (b) who has paid a designated membership fee to the IPVS. All Students and all Fellows within five years of attaining a doctorate shall pay a discounted membership fee but have full voting and participatory privileges
 

Section 2. Supporting Member. The term “Supporting Member” shall mean any individual, organization, institution, or commercial establishment contributing financially to the IPS, set at a level above the regular membership dues.

 

Section 1. Meetings. Regular meetings of the IPVS members and leadership will be held at the times of the International Conferences.

 

Section 2. Voting privileges. Only Regular Members of the IPVS shall be permitted to vote at the IPVS meetings. Student and Fellow Members are considered Regular Members for purposes of voting in all elections. Each Regular Member shall be entitled to one (1) vote in each matter properly submitted to the Regular Members for their vote, consent, waiver, release, or other action. A Regular Member may vote in person at a meeting or in writing. During elections, each Regular Member is entitled to cast only one vote per candidate.

 

Section 1. Composition. The Board of Directors of the IPVS shall be composed of at least twelve (12) elected Members, including the President, one or more Vice-Presidents, the Secretary, the Treasurer, and the immediate Past President of the Society, and shall represent the different research and service disciplines as summarized in Article II (basic research scientists, clinical specialists in HPV-associated diseases, epidemiologists, public health workers, and those of other disciplines as deemed necessary and appropriate to provide broad representation of the Membership). The immediate past Head Organizer of the International Conference, the current Head Organizer, and the immediate future Head Organizer of the International Conference shall be ex officio, voting members of the Board. Each member of the Board must be a Regular Member of the Society.

 

Section 2. Terms of Office. At each, approximately annual, International Conference, one-third of the members of the Board of Directors shall be elected by a general vote of the Members, for a term of three conference cycles. Contiguous re-election to the Board shall be permitted only once.

 

Section 3. Nomination and Election. Nominations for membership on the Board of Directors shall be made by a Nominating Committee composed of all but the Executive Members of the Board and any other Member of the Society approximately four months prior to an Annual Conference, in time for public announcement to the Membership, and from the floor by Regular Members present at an International Conference of the IPVS. Election to the Board of Directors from among those nominated shall be the top recipients of voting by the Regular Members present at a regular meeting of the IPVSas well as by absentee ballot by Members unable to attend, with the number of positions to be filled dependent upon the turnover of the Board, adjusted by expansion or contraction of up to two persons (not to exceed a Board of twenty-four (24) Directors), according to the majority decision of the sitting Board. Interim vacancies shall be filled by majority vote of the Board of Directors only until the next regular meeting of the IPVS. The Board reserves the right to establish voting sections based upon current geographical origin or research specialty, for the purpose of maintaining diversity in representation.

 

Section 4. President of the Society. The Regular Members shall elect by majority vote , a President-Elect who shall serve as the Senior Vice-President for a term of two (2) International Conference cycles. This individual will, with a consent vote of the Regular Members, assume the Presidency of the Society for another term of two (2) Conference cycles. The President shall serve as the Chairman of the Board of Directors. Consecutive re-election is not permitted. The principal duties of the Chairman / President shall be:

 

a. to convene and run meetings of the Board at the International Papillomavirus Conferences and at other times as deemed necessary;

 

b. to seek, encourage and guide candidates willing to serve as the organizers of future International Papillomavirus Conferences, and to supervise the selection of Conference venues by a simple majority vote of the Board plus all previous, current, and designated upcoming Organizers and such other interested parties as the Board selects to achieve broad representation;

 

c. to spearhead fund-raising efforts for support of IPVS activities including conferences and scholarly meetings, internet web sites, professional education, community outreach, and support of young investigators to assist with their participation in the International Conferences;

 

d. to represent the IPVS as chief spokesperson and primary delegate to other professional meetings.

 

The Senior Vice President may assume some or all of these obligations by delegation from the President.

 

Section 5. Secretary. The Secretary will be nominated by the Board of Directors and elected by the assembly of Regular Members at every second International Conference. Re-election is permitted. The Secretary shall be a full voting member of the Board and member of the Executive Committee and shall report to the President and the Board of Directors with respect to the following principal duties:

 

a. to direct and coordinate the administrative operations of the Secretariat, which may be established as a part-time or full-time position of employment;

 

b. to assist in the organization of the efforts in planning the program of and in handling the arrangements for the International Conferences;

 

c. to assist in the coordination of publications, general announcements, an internet web site, and to interface with scientific journals such as may be adopted by the Board and the General Membership as the official publication(s) of the Society.

 

d. to aid the President, Vice-Presidents, and other Members of the Board in the solicitation of financial support for the IPVS;
 

e. to maintain current records of all official actions taken by the IPVS, including taking the minutes of all meetings of the IPVS and of the Board of Directors and Executive Committee and to have custody of and responsibility for all files, membership records, documents, minute books and official correspondence of the IPVS; and

 

f. to inform the Regular Members of the activities of the IPVS and of their membership status.

 

Treasurer. The Treasurer will be nominated by the Board of Directors and elected by the assembly of Regular Members at every second International Conference. Re-election is permitted. The Treasurer shall be a full voting member of the Board and a member of the Executive Committee shall report to the President and the Board of Directors with respect to the following principal duties:

 

a. to maintain various bank accounts, checking accounts and credit card receipt accounts for membership funds, journal subscription funds, gifts and endowment support for Society activities;

 

b. to pay bills and debts of the IPVS from these financial accounts;

 

c. to coordinate preparation of grant proposals for such Society activities as Conferences and Workshops, travel funds for students, fellows and speakers to defray certain costs of participation in Conferences,and to further educational activities, including establishment and maintenance of internet web site and services;

 

d. to send the financial report of the IPVS three (3) months prior to each annual conference, to the Chairman for approval by the Board of Directors.

 

The Board of Directors reserves the right to designate regional Vice-Presidents from within its membership, who would serve on the Executive Committee, and to appoint up to two (2) At-Large Members to establish balance and diversification if necessary.

 

Section 6. Meetings. The Board of Directors and its Executive Committee will meet during each International Conference. The Chairman may call a meeting or conference call of the Executive Committee or the full Board at other times as may be necessary.

 

Section 7. Initial Board of Directors and Executive Committee. The initial members of the Board of Directors and of the Executive Committee of the IPVS and their addresses are as follows:


 

Name Address/Telephone/Fax/email


 

Dr. Thomas R. Broker University of Alabama at Birmingham
 

Biochemistry and Molecular Genetics
 

1918 University Boulevard - Basic Health Sciences Room 506
 

Birmingham, Alabama 35294-0005
 

USA
 

Telephone: (205) 975-8200 Fax: (205) 975-6075
 

e.mail: broker@uab.edu

 

Dr. Douglas R. Lowy National Cancer Institute - National Institutes of Health
 

Laboratory of Cellular Oncology, DBS
 

Building 36, Room 1D-32, Mail Stop 4040
 

Bethesda, Maryland 20892
 

USA
 

Telephone: (301) 496-9513 Fax: (301) 480-5322
 

e.mail: drl@helix.nih.gov

 

Dr. Harald zur Hausen Deutsches Krebsforschungszentrum
 

Vorsitzender des Stiftungsvorstandes
 

Im Neuenheimer Feld 280
 

69120 Heidelberg
 

Federal Republic of Germany
 

Telephone: 49-6221-422 850 Fax: 49-6221-422 840 / 41
 

e.mail: zurhausen@dkfz.heidelberg.de

 

Dr. Ian H. Frazer University of Queensland
 

Princess Alexandra Hospital
 

Center for Immunology and Cancer Research
 

Department of Medicine
 

Ipswich Road, Wooloongabba
 

Brisbane
 

Queensland 4102
 

Australia
 

Telephone: 61-7-3240-5938 Fax: 61-7-3240-5944
 

e.mail: ifrazer@medicine.pa.uq.oz.au

 

Dr. Bettie M. Steinberg Long Island Jewish Medical Center
 

Department of Otolaryngology
 

Room 1120
 

270-05 76th Avenue
 

New Hyde Park, NY 11040
 

USA
 

Telephone: (718) 470-7553 Fax: (718) 347-2320
 

e.mail: bsteinbe@lij.edu

 

Dr. F. Xavier Bosch * Institut Catala d’Oncologia
 

Epidemiology and Cancer Registry
 

Gran Via Km 2.7
 

L’Hopitalet de Llobregat
 

Barcelona E08907
 

Spain
 

Telephone: 34-932 607 812
 

Facsimile: 34-932 607 787
 

e.mail: xbosch@ico.scs.es

 

Dr. Françoise Breitburd Institut Pasteur
 

Virology, Unites des Papillomavirus
 

U. INSERM 190
 

25 rue du Dr. Roux
 

75715 Paris Cedex 15
 

France
 

Telephone: 33-45-68-87-47 Fax: 33-45-68-89-66
 

email: fbreit@pasteur.fr

 

Dr. Eduardo L.F. Franco * McGill University
 

Department of Oncology, Division of Epidemiology
 

Gerald Bronfman Centre
 

546 Pine Avenue West
 

Montreal, Quebec H2W 1S6
 

CANADA
 

Telephone: (514) 398-6032
 

Facsimile: (514) 398-5002
 

e.mail: eduardo@oncology.Ian.mcgill.ca

 

Dr. Denise A. Galloway Fred Hutchinson Cancer Research Center
 

Program in Cancer Biology
 

1100 Fairview Avenue, North C1 105
 

Seattle, Washington 98109-1024
 

Telephone: (206) 667-4500 Fax: (206) 667-5815
 

e.mail: dgallowa@fhcrc.org

 

Dr. Masahide Ishibashi Aichi Cancer Center, Research Institute
 

Laboratory of Viral Oncology
 

1-1- Kanokoden, Chikusa-Ku
 

Nagoya, 464-1121
 

Japan
 

Telephone: 81 52-764-2979 Fax: 81 52-763-5233
 

e.mail: mishibas@aichi-cc.pref.aichi.jp

 

Dr. Chris J.L.M. Meijer University Hospital, Vrije Universiteit
 

Department of Pathology, P.O. 7057
 

De Boelelaan 1117
 

1081 HV Amsterdam
 

The Netherlands
 

Telephone: 31-20-444-4017 Fax: 31-20-444-2964
 

email: cjlm.meijer@azvu.nl

 

Dr. Alexander Meisels Hôspital St-Sacrement
 

Département de Pathologie
 

1050 Chemin Sainte-Foy
 

Québec, PQ G1S 4L8
 

Canada
 

Telephone: 418-682-7810 Fax: 418-688-3233

 

Dr. Lucia A. Pirisi-Creek * University of South Carolina School of Medicine
 

Department of Pathology
 

Building 4, Room C-5
 

6439 Garners Ferry Road
 

Columbia, SC 29208
 

USA
 

Telephone: (803) 733-3147
 

Facsimile: (803) 733-1515
 

e.mail: pirisi@med.sc.edu

 

Dr. Margaret A. Stanley University of Cambridge
 

Department of Pathology
 

Tennis Court Road
 

Cambridge CB2 1QP
 

England
 

Telephone: 44-1223-333736 Fax: 44-1223-333735
 

e.amil: mas@mole.bio.cam.ac.uk

 

Dr. Kari Syrjänen University of Siena
 

Department of Pathology
 

Via delle Scotte, 6
 

Siena, I-53100
 

Italy
 

Telephone: 39-0577-233-238 Fax: 39-0577-233-235
 

e.mail: kasyrja@netti.fi

 

Dr. Luisa Lina Villa * Ludwig Institute for Cancer Research
 

Department of Virology
 

Rua Prof. Antonio Prudente
 

109 - 40 Andar
 

Sâo Paulo, SP 01509-010
 

Brazil
 

Telephone: 55 11 3277-6957 Facsimile: 55 11 270-7001
 

e.mail: llvilla@ludwig.org.br

 

* non-voting, ex officio Members of the Board of Directors

 

Section 8. Initial Officers and Executive Committee. The names and addresses of the officers of the IPVS, until their successors are elected and qualified, are as follows:

 

Name Office Affiliation
 

Dr. Thomas R. Broker President University of Alabama at Birmingham
 

Dr. Douglas R. Lowy Senior Vice-President Nat’l Cancer Institute - NIH, Bethesda, Maryland
 

Dr. H. Ian Fraser Vice-President University of Queensland, Brisbane, Australia
 

Dr. Harald zur Hausen Vice-President German Cancer Research Center, Heidelberg
 

Dr. Bettie M. Steinberg Secretary Long Island Jewish Medical Center, New York
 

Dr. Lucia A. Pirisi-Creek Treasurer University of South Carolina, Columbia, SC

 

a. Executive Committee. The Executive Committee of the Board of Directors shall consist of the Chairman / President, the Deputy Chairman / Senior Vice-President, the Secretary, the Treasurer, and up to three Vice-Presidents selected by the Board to establish geographical leadership (eg. Europe, the Americas, and the Far East / Pacific Rim). The Executive Committee will serve as advisors to the Program Committee of each International Conference and will help to guide the general planning for each Conference. It will invite the Chairman of the Local Organizing Committee for the past and the upcoming annual conferences for discussions of meeting affairs. It will identify issues and major decisions that it deems should be put to a vote of the General Membership and will conduct such voting at the International Conferences or via electronic and mail voting at other times.

 

b. Nominating Committee. The Nominating Committee shall select candidates for the President-Elect (Senior Vice-President), Secretary, Treasurer, and Members of the Board of Directors and shall be comprised of the voting members of the Board who are not on the Executive Committee.

 

c. Finance Committee. The Finance Committee shall consist of three Members of the Board of Trustees other than those on the Executive Committee, and shall provide oversight and advice to the Treasurer.

 

d. The Education Committee. The Education Committee shall be composed of Members of the IPVS who participate in the development and maintenance of one or more internet web sites devoted to papillomaviruses and their associated diseases, or who develop other professional and public information services on behalf of the IPVS.

 

e. The HPV Typing, Taxonomy, and Nomenclature Committee. The HPV Typing, Taxonomy, and Nomenclature Committee shall be comprised of Members of the IPVS who serve as professional leaders of an International Papillomavirus Screening Lab and Registry (eg., Heidelberg, Germany), Papillomavirus Sequence Database (eg., Los Alamos National Laboratory, New Mexico,USA; EMBO database (Heidelberg, Germany), or representative to the International Committee on Viral Taxonomy or to a medical panel charged with defining pathological and other medical standards associated with papillomavirus diseases..

 

f. Other Committees. The Board of Directors shall establish additional committees that it deems necessary and appropriate. If needed, additional committees can be appointed for specific tasks by majority vote of the Executive Committee.

 

Section 1. Funding. The IPVS is a nonprofit organization. No officer shall receive a salary; all services shall be rendered to the IPVS on a voluntary basis. The finances necessary to carry out the purpose of the IPVS will be sought from contributions of interested individuals, associations, commercial enterprises, foundations, agencies of government, and international organizations.

 

Section 2. No finances to members. No part of the finances of the IPVS shall be distributed to its members or officers or other private persons, except when related to business activities of the IPVS, such as planning a Conference, to assist with participation in a Conference, or to reimburse expenses incurred in the course of carrying out Society activities.

 

Section 3. Obligations of the IPVS. All obligations and bills of the IPVS in excess of Three Thousand Dollars ($3,000.00) shall be paid only upon authorization of any two (2) officers of the Executive Committee.

 

Section 4. Membership Dues. Annual dues shall be charged to Regular Members in order to assist in defraying the expenses of the IPVS. Such annual assessments shall be recommended by the Board of Directors and determined by majority vote of the membership at the time of elections for President, President-Elect, Secretary, and Treasurer during every second International Conference . Reduced dues will be charged to students and fellows (persons enrolled in regular courses of study at recognized institutions of higher learning). Those members who do not pay their dues will have their membership lapse after one year and will be obliged to pay a higher participation fee for the next Conference as may be determined by the Executive Committee. The additional fee will be handled like membership dues by the Secretary and/or Treasurer. Any money left over from the previous Conference shall be applied to the IPVS budget to carry out the educational and management affairs of the IPVS.

 

Section 5. Contingency Fund. All interest received on amounts, in either a Savings or Checking Account, shall be transferred to a Contingency Fund to be used at the discretion of the Executive Committee only in the event of a financial emergency.

 

Section 6. The Board of Directors may establish endowment funds committed to dedicated purposes including the naming of travel fellowships to assist students, fellows and keynote speakers during their participation in the International Conferences, and for the establishment and maintenance of educational resources including an internet web site.

 

The fiscal year of the IPVS shall begin on July 1.


 

These articles serve the purpose both of a Charter and as By-Laws, until such time as the Board of Directors may adopt a separate set of By-Laws.

 

Section 1. Conditions of Amendments. Subject to the conditions that no amendment shall (i) be inconsistent with the primary purpose of the IPVS as set forth in Article II hereof, and (ii) authorize the Board of Dirctors to conduct affairs of this Society in any manner, or for any purpose which would cause the IPVS to be an "exempt organization" as that term is now used in Section 501(c)(3) of the United States Internal Revenue Code of 1986 and the regulations promulgated thereunder, as now in force this Constitution may be amended as hereafter provided in this Article.

 

Section 2. Amendment by Vote. This Constitution may be amended by a vote of the Regular Members. Voting shall take place by e.mail ballot and the results will be announced both by e.mail and at the current or first possible International Conference.

 

In order to be considered for approval at an International Conference of the IPVS, proposed amendments to this Constitution must first, (i) be endorsed by no fewer than twenty (20) Regular Members, or (ii) by no fewer than four (4) members of the Board of Directors, and second, must be submitted to the Secretary in writing at least sixty (60) days prior to an International Conference of the IPVS.

 

Section 3. Amendment Procedure. This Constitution may be amended at any time in accordance with the following procedure:

 

a. Any amendment may be proposed by a majority of the members of the Board of Directors or by no fewer than twenty (20) Regular Members by submitting the proposed amendment in writing to the Secretary.

 

b. A copy of any amendment so proposed shall be sent by the Secretary, by postal or electronic mail, within fifteen (15) days of receipt of such proposed amendment to each of the members of the Board to solicit his or her recommendation as to the adoption of the proposed amendment; the Board shall be considered to have recommended adoption of the amendment if two-thirds (2/3) of its members vote to make such a recommendation in a written response to the Secretary by mail or in person within sixty (60) days after the date upon which copies of the proposed amendment are first mailed to members of the Board to solicit their vote.

 

c. If the proposed amendment is recommended for adoption by the Board of Directors, a copy of the proposed amendment, together with an indication that it has been recommended, shall be sent by the Secretary to the General Membership at least two (2) months prior to a Conference. An amendment shall be adopted upon the approval of a two-thirds (2/3) majority vote of the General Membership voting at the Conference or by mail.
 

In the event of the dissolution of the IPVS, or in the event that it shall cease to carry out the purpose of the IPVS set forth in Article II hereof, all the assets of the IPVS shall go to and be distributed to such charitable non-profit organizations as may be selected by the Board of Directors in order that the assets then owned by the IPVS shall be devoted to such purpose as set forth herein or as closely allied thereto as possible; provided, however, that such selected organizations must be organized, existing, and duly qualified under Section 501(c)(3) of the US Internal Revenue Code of 1986 contributions to which are deductible. None of the assets of the IPVS or the proceeds of any assets, in the event of dissolution, shall be distributed to members of the IPVS, either for reimbursement of any sums donated or contributed by such members, or for any other such purpose.